Job Description

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and delivers great customer service? Ready to join the exciting world of real estate? We should probably talk! An Executive Assistant / Listing Coordinator is needed for a top-ranking real estate team in Austin, TX. With the help of this individual, the agents aim to focus more on selling real estate and much less on back-end and daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond—just like the other members of this high-performing team. The ideal candidate will ideally have a background in real estate or listings coordination. A proven track record of creating and implementing systems and procedures in a fast-paced office atmosphere is preferred. This person will have a strong sense of urgency, love to-do lists, and thrive under minimal supervision—gradually taking on more responsibility and leadership within the team. Compensation & Benefits • Base Salary: $50,000 – $60,000 • OTE (On-Target Earnings): $70,000 – $90,000 with unit bonuses • Paid Time Off (PTO) Responsibilities: This person’s primary responsibilities include, but are not limited to: • Supporting the owner in both business and personal areas, including acting as a point of contact and managing calls, emails, texts, voicemails, scheduling, and correspondence • Managing listing appointments, timelines, Multiple Listing Service (MLS) input/editing, and coordinating contractors, vendors, and transaction coordinators to ensure listings are market-ready • Providing staging guidance and assisting with buyer and listing showings, particularly for high-end properties • Gathering and managing feedback from showings, tracking listing activity, and maintaining strong communication with owners and clients throughout the process • Creating and managing reports, presentations, marketing collateral, and listing marketing, including social media and team branding • Supporting multiple agents with day-to-day operations, database and lead management, and administrative systems • Planning and executing client experience initiatives, including past client engagement (“Care Bear” system), gifts, events, and closing details • Tracking team expenses and budgets, and eventually hiring, training, and holding other team members accountable • Owning and executing all administrative functions with excellence, ensuring the owner’s time and focus are optimized daily • Delivering high-touch service to every client and helping build systems that support long-term growth and team success Qualifications: • 2+ years of administrative experience in a real estate environment (team, brokerage, mortgage/title office, law firm, etc.) • Outstanding organization and attention to detail • Strong communication skills, both verbal and written • Tech-savvy and quick to adapt to new systems and tools, including CRM platforms, G Suite, ZipForms, DocuSign, and social media content planning tools • Able to juggle multiple priorities and deadlines • A service-first mindset with strong interpersonal skills • Comfortable working independently and managing time wisely • Strong problem-solving abilities and resourcefulness • Discretion and confidentiality are a must • College degree and social media experience preferred • Must have a real estate license (can be active or inactive)• Comfortable working with strong personalities • A CAN and WILL DO attitude—ready to do whatever it takes to keep the team moving forward About Company: The One Source Team is a dynamic and rapidly growing real estate team based in Austin, TX. Our mission is to provide white-glove service and results-driven strategies to clients while fostering a collaborative and empowered internal culture. We believe in working hard, supporting one another, and building lasting relationships—with clients and each other. If you're looking to be part of something exciting and make a real impact, this is the place for you.

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